Start Date:       Upon Hire

 

Schedule:         12 – Month Employee

 

Job Summary: Planning, developing and coordinating fiscal, business, and operating services required to provide school personnel with facilities, materials, and other resources needed to support vocational instruction of students.

 

Qualifications:

Education / Formal Training: Must have, at minimum, a Master’s Degree and a minimum of six years “hands on” experience in Business Management related to duties listed above OR a Certified School Business Manager

Certification / License: MCPPO Certified; Business Manager

 

DUTIES: The Director shall:
1. Acts as the Chief Financial Officer for the District.
2. Acts as the Chief Procurement Officer for the District and controls all expenditures.
3. Develops and prepares annual budget.
4. Prepares bid specifications for contracted services, equipment and supplies.
5. Present information to Administration and Department Heads on sound business practices in the procurement of
goods and services for the district.
6. Processes all purchase orders for services, equipment and supplies in compliance with state and federal laws.
7. Receives all equipment and supplies, and complies with additional requirements of relevant GASB’s.
8. Manage accounts receivable, including daily cash receipts, billing and receipts for productivity (all shops), evening
school and LPN fees, scholarships, employee and retirees’ health insurance, student activities and other
miscellaneous areas.
9. Manages accounts payable, including bills payable warrants.
10. Manages petty cash.
11. Assists in travel arrangements.
12. Oversees fiscal operations of state and federal grants.
13. Manages payroll, including personnel within the Department
14. Works with auditors
15. Administers the insurance program in the school, including fire, liability, vehicles, worker’s compensation and
student accident.
16. Administers all business matters pertaining to salary, benefits and working conditions and supervises and evaluates
Human Resource Department staff.
17. Administers direct supervision of business office personnel and arranges staff development for the business office.
18. Oversees fiscal compliance issues.
19. Prepares annual stated and federal reports as required.
20. Works with other administrators on special reports and projects for state and federal reporting compliance.
21. Keeps current with funding formulas.
22. Assumes responsibility for district ledgers and accounting records, including posting entries to the general ledger
posting warrants, preparing the monthly trial balances and budget reports, keeping abreast of budget balances, free
cash and any other related financial matters, analyzes special accounts as required, recording receipts, payment of
bills payable and payroll in the general ledger.
23. Maintains accounts and balances and assists in the legal and financial aspects of building construction programs.
24. Follows and advises on legislation.
25. Assists in staff development as it pertains to current laws.
26. Provides information to satisfy reporting requirements of state agencies and vendors.
27. Complies with legal and auditing requirements.
28. Provides resource and information service to administration and staff on procurement of equipment and services.
29. Provides services in undertaking the acquisition and/or sale of surplus property.
30. Develops and maintains supply inventories.
31. Assists in the development of procedures relating to the financial office and maintains related files and archives.
32. Shall prepare analysis during budget time and at other times for the school committee in order that full facts are
available to make decisions.
33. Prepares monthly financial statements for the district.
34. Attends school committee meetings and appropriate subcommittee meetings.
35. Shall be available for finance/advisory committees, city/town meetings and budget hearings.
36. Meets with and maintains a professional relationship with City Council, Board of Selectman, Finance Committees,
Advisory Boards, and other Committees or Boards of the four member communities.
37. Acts as Central Office liaison to all school building construction projects, including MSBA and locally funded projects.
38. Provides leadership and school building committee with financial updates, track project expenditures and prepare
project forecast for borrowing on the MSBA project. Manages the monthly submissions of the MSBA Pro-pay claims
filings and assist with the MSBA closeout audit and other MSBA process requirements; and works with MSBA on
approved building project funding agreements.
39. Manages the preparation, issuance and record of notes and bonds to satisfy requirements of state agencies.
40. Assists Principal’s Office in the delivery of transportation services, scheduling and contracts.
41. Oversees the management of nutrition and food services including the financial management of cafeteria and food
service program and any local, state or federal reporting requirements.
42. Administer, through the Director of Technology, all data service and equipment contracts.
43. Assists through the Director of Buildings and Grounds, the care and maintenance of the grounds, facilities, and
equipment as it relates to the financial management of the department.
44. Administer the rental of facilities and grounds, and the acquisition, use and maintenance of school vehicles.
45. Participates in collective bargaining as a member of the District Negotiating Team.
46. All other duties as assigned by the Superintendent-Director.